Then, what is the most efficient way to improve performance? Of course, through technology. In the last decade we have been witnessing the use of many applications that manage the resources of a company, like the finances for example. Step by step, human resources started a big change, from using the Big Data that come out of human resources, to the better use of the time of the employees, increase of security and the scheduling of the core business operations. The human resources management is shifting the weight from being a static pillar to a dynamic and fast moving vehicle that is critical for business strategy and decisions.
We received the first signs when the companies started to use software applications in order to increase efficiency and eliminate the daily treadmill of working with labor agreements, certificates or any other information requested by the employees to the HR department. All these are solved today through the use of payroll and personnel administration applications that allow an automatic management of all information related to employees. At the same time, the employees have access to their own information related to days off or salary information by accessing online portals at work or at home.
Going like clockwork
Also, the companies are requesting more and more a better use of the time their employees invest at work. Due to these productivity and profitability constraints, software applications that allow a useful recording of the time allocated for different projects, different production lines or different locations, offered a new view of the time management. Soon, the operational people started to pay attention because they saw the opportunity to increase productivity. Although all time management systems are seen as part of the human resources department, they are actually one of the most important instruments in the hands of the operational departments. Through the online portals, every employee may record their time spent at work, process which is followed by a flow of requests to their managers for approval and then everyone being paid according to the employment law and company’s rules and regulations.
Furthermore, in case the companies need a step beyond that, they use today other software platforms that schedule work shifts by taking into consideration the available resources for certain projects. The operational managers are allocating employees in a software that “knows” people and all their projects in the company, so that they eliminate the risks of someone being absent, but allocated or people are being overlapped on several projects.
Companies implement modular systems, so that they take advantage of the “pay as you go” method. Instead of using a single giant system that is implemented in ages, they prefer different ones, including local applications that know the market, the complex labor laws and have proven results. Today, flexibility is a must.
So, how is pushing technology the human resources management to become more efficient?
All systems are interfaced and correlated, so that everybody knows everything about the available resources. ERPs, control access, payroll, time management, schedulers, intranets are all inter-communicating and providing to the company essential business information. Everything is moving fast and decisions are taken quickly in this new human resources management.